Admin General Worker 2021

Job Purpose

To provide strong support to the CLC team in an administrative function and assist in maintaining excellent customer services levels as well as working towards the objectives and goals of the department

Qualifications & Experience

Matric.
Previous work experience in an administrative role.
High level of computer literacy.
Strong customer service experience.

Key Responsibilities

RECEIPTS

Ensure all documentation is received prior to cargo being received into the warehouse.
When notified of a receipt ensure it is entered into the daily workload .
All inward tally sheet numbers must be captured in the tally control next to the electronic tally sheet number.
Co-ordinate the receiving of cargo with the transporter and operations supervisor.
Ensure that upon the unpacking of cargo, inward tally sheets captured by operations is reconciled with packing list to verify cargo received is correct.
Verification and capture electronic tally sheet on excel and ensure a copy is sent to the respective client.
Report all delays of the racking of cargo to your supervisor .
When racking of cargo is completed, update the stock management systems and any all documents accordingly.

DESPATCHES

Ensure that all documents are received prior to cargo being despatched.
Ensure documents are correct for despatching of cargo.
Prepare the picking slip by capturing all information for despatch in the warehouse management system.
Co-ordinate the despatches off cargo with the relevant transporters and operations supervisor.

INVENTORY MANAGEMENT

Prepare and conduct daily/weekly/monthly stock counts for all all your clients and forward to the operations supervisor .
Verify that the physical stock sheets are signed off by the counter.
Reconcile the physical figures counted against the system figures.
Ensure all count sheets are signed off by to supervisor and filed for future reference.
Ensure that by the end off every month, stock count is conducted for all your clients.

MAINTENANCE OF THE WAREHOUSE MANAGEMENT SYSTEM

Update warehouse management system timeously.
Ensure that bin to bin transfers are updated on the system timeously.
Prepare all month end invoicing schedules as per cut of dates per client and ensure that all ties up to the warehouse management system.
Ensure that all receipts and dispatches are correctly captured on the relevant management systems.

SAFETY / QUALITY
Adhere and comply to BPL SHEMS requirements.
Adhere and comply to Quality Management System.
Skills & Competencies
Must have excellent Administrative skills.
Ability to multi task and work under press.
Must possess good written and verbal communication skills.
Must be flexible to work as per operational requirements.
Attention to detail is of high importance.

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